1. Your Personal Data
Personal Data refers to any data or information (whether true or not) about you from which you can be identified, either (i) from that data; or (ii) other information to which we have or are likely to have access. Examples of such Personal Data that we may collect include:
a) Your name, passport or other identification number, telephone number(s), mailing address, email address, bank account information, credit card information and any other information relating to you which you have provided us in any forms you may have submitted to us, or in other forms of interaction with you;
b) Photos, films, portraits and/or video recordings of you
c) Your employment history, education background and income levels
d) Information about your usage of and interaction with our websites, mobile applications and/or services including computer and connection information, bandwidth, statistics on page views, and traffic to and from our websites and mobile applications.
2. Collection of Personal Data
2.1 We may collect your Personal Data in one or more of the following ways when you:
a) Visit our websites
b) Donate through our websites
c) Attend our events, conferences, forums, workshops, talks as photos and/or video recordings may take place for publicity purposes
d) Register with us for our services which may include events, conferences, forums, workshops, talks, consultancy services etc.
e) Interact with any of our employees, interns, volunteers, board and committee members e.g. via meetings, emails or telephone calls
f) Respond to our request for additional Personal Data
g) Request that we contact you, be included in an email or other mailing list
h) Respond to our initiatives or programs
i) Participate in our research and/or survey e.g. via online, face to face or pen and pencil, conducted by us or our partners/vendors
j) Submit your Personal Data to us for any other reasons
k) Where your Personal Data is given to us from third party social networking services when you choose to connect with those services.
2.2 When you browse our websites, you generally do so anonymously, but please see Section 10 below which provides more information on our cookies policy.
2.3 You shall consult your parent or guardian before providing us with your Personal Data if you are under the age of eighteen .
2.4 Accuracy: We will make reasonable efforts to ensure that the Personal Data we collect is accurate and complete. Please help us by ensuring that all Personal Data that you submit is complete and accurate. You may update us when there are any changes to the Personal Data which you have provided to us by emailing the updates to our teams. We will correct or complete your Personal Data as soon as reasonably practicable.
2.5 We will not be responsible for relying on inaccurate or incomplete Personal Data arising from you not updating us of any changes in your Personal Data that you had initially provided us with. Failure to provide complete, accurate, true and correct information may result in our inability to provide you with services you have requested and/or to process the necessary administration.
3. Purposes for the Collection, Use and Disclosure of Your Personal Data
3.1 We may collect, use and/or disclose your Personal Data for the purposes for which we have specifically obtained your consent and the purposes for which you have provided your Personal Data to us. Some of the purposes are listed below:
a. Marketing and Advocacy
◾ We may contact you to inform you about our organisations’ products and services, or other information which may be of interest to you. We may also invite you to participate in our events and activities.
b. Administration and Servicing
◾ To carry out your instructions or respond to your queries;
◾ Assess and process your requests to us;
◾ Administer your third-party interactions through us (e.g. when you donate to other charities or volunteer with other organisations);
◾ Processing and administering payments, billings, accounts, benefits/entitlements, credit and reference checks, debt-recovery matters, including but not limited to your employment, internship or volunteer assignment with us;
◾ Compiling statistics for us and/or industry exercises and studies, to design and improve our products and services for you;
◾ Compliance monitoring and audit reviews;
◾ Complying with all applicable regulations, laws and internal policies and procedures;
◾ Providing general information on product enhancements, services and policies which are relevant to your needs;
◾ Investigating and allegation or suspicion of fraud, misconduct, any unlawful action or omission;
◾ Archiving, backing-up or destroying Personal Data;
◾ Informing you of changes and updates to our services, policies, terms and conditions and other administrative information.
c. Complying with any applicable rules, laws and regulations, codes of practice or guidelines or to assist in law enforcement and investigations by relevant authorities and agencies.
3.2 Where Personal Data is submitted by you on behalf of another individual or concerns another individual other than yourself (or, in the case of situations where you, as a representative of your company or organisation are submitting the personal data of individuals as part of the disclosures by the company or organisation to us), you represent and warrant to us, that all the necessary consents have been obtained from the relevant individuals and that you have retained proof of these consents, such proof to be provided to us upon our request.
3.3 If you have provided us with your telephone number(s) and have indicated that you consent to receiving upcoming events and updates from us via your telephone number(s), then from time to time, we may contact you using such Telephone number(s), including via voice calls, text, fax or other means with our updates.
4. Disclosure of Personal Data
Personal Data will be protected and kept confidential but, subject to the provisions of any applicable law, may be disclosed for the purposes listed above, where applicable, to the following parties:
a) Our employees, volunteers, interns, board and committee members;
b) SABECO-related organisations;
c) Banks, credit card companies and other financial institutions for the processing of any monies receivable or payable;
d) Third party service providers who provide services to us, e.g. courier services, payroll, mailing, information technology, data processing and storage, and insurance;
e) Any liquidator, receiver, official assignee/trustee, judicial manager or any other person appointed under or pursuant to any applicable law or court order in connection with the bankruptcy, liquidation, winding up, judicial management or any other analogous process in respect of any individual, company or business
f) Our professional advisers such as auditors and lawyers;
g) Any judicial, administrative or regulatory body, any government or public or government agency, or any parties thereof having jurisdiction over us;
h) Any regulatory, government or statutory body to comply with applicable laws or regulations or upon their valid request;
i) Any other party to whom you authorise us to disclose your Personal Data.
5. Transfer of Personal Data outside Vietnam
This includes obtaining consent1 from you to transfer your Personal Data overseas, and before you give consent, providing you with a reasonable written summary on the extent of the protection offered to the Personal Data to be transferred overseas, and/or taking appropriate steps to ascertain that the foreign recipient organisation of the Personal Data is bound by legally enforceable obligations to provide to the transferred Personal Data a standard of protection that is at least comparable to the protection under Vietnam law.
6. Access to your Personal Data
6.1 You may request access to or make corrections to your Personal Data records that we has. Please submit your request to us identifying yourself and indicating the Personal Data that the request concerns. For the contact information, refer to Section 12 (Contacting Us).
6.2 We will strive to respond to each request for access or correction as soon as reasonably possible or as soon as practicable, and as accurately and completely as necessary. However, please note that we may refuse your request under certain circumstances.
7.Protection, Policies and Procedures
7.1 We will endeavor to protect your Personal Data in our possession and will guard against risks of unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction, through reasonable and appropriate security measures.
7.2 We strive to ensure that our systems are secure and that they meet the industry standards.
7.3 To prevent unauthorized access, maintain data accuracy and ensure the correct use of information, we have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the Personal Data we collect.
7.4 Notwithstanding our security measures for protecting your Personal Data, you acknowledge that no data transmission over the internet is completely secure and by providing your Personal Data over the internet, you are transmitting information at your own risk.
8. Retention of your Personal Data
We will retain your Personal Data for as long as you use our services and it is necessary, required or relevant for business or legal purposes.
9.1 We may collect or analyse anonymised information from which individuals cannot be identified (“Aggregate Information”), such as number of users and their frequency of use, the number of page views (or page impressions) that occur on our websites and common entry and exit points into our websites.
9.2 We use “cookies” where a small data file is sent to your browser to store and track Aggregate Information about you when you enter our website or use our mobile applications. The cookie is used to track information such as the number of users, their frequency of use, profiles of users, and their preferred sites.
9.3 The Aggregate Information collected is used to assist us in analysing the usage of our websites/applications and improving our websites, mobile applications and services.
9.4 Should you wish to disable the cookies associated with these technologies, you may do so by changing the setting on your browser. However, you may not be able to enter certain part(s) of our websites, mobile applications or services.
10. Third-Party Sites
As part of our efforts to ensure that we properly manage, protect and process your Personal Data, we will be reviewing our policies, procedures and processes from time to time. We reserve the right to amend the terms of this Policy at our absolute discretion. Any amended Policy will be posted here.